Pregnancy, Birth and Beyond

http://www.pregnancy.com.au/midwifery/midwifery-resources/setting-up-in-private-midwifery-practice/midwifery-documentation-and-forms.shtml

Midwifery Documentation and Forms

Obtaining the required documentation and forms as a privately practicing midwife in Australia can be confusing. I have added this resource page to help you navigate through the various organisations to enable you to obtain the required documentation.

By

Obtaining the required documentation and forms as a privately practicing midwife in Australia can be confusing. I have added this resource page to help you navigate through the various organisations to enable you to obtain the required documentation. Please let me know if the details are incorrect as the numbers and contact details change frequently. Thanks Jane.

Baby/Child Health Record

NSW – Blue Book No formal process (it changes often). Currently phone Design, Publishing & Print Co-ordinator, Phone (02) 9391 9967
QLD - Red Book (Baby Personal Health Records). Midwives need to approach their local maternity hospital and ask for them. This is the only option at present according to QLD Health.
VIC – Blue Book Produced by the Department of Education and Early Childhood Development. To order phone 1300 791 423 (this is the Maternity and Child Health Unit of Department of Education and Early Childhood Development) or email mch@edumail.vic.gov.au
SA - Blue Books can be obtained by faxing through a purchase order through to (08) 8124 4655. Item number of Blue Book is 76106754. Indicate quantity of books required. Ensure the purchase order has your business name and address (no deliveries to PO Boxes).
TAS - Child Health records can be obtained from any child health centre or Royal Hobart Hospital on request

Births, Deaths and Marriages Registration

NSW - Midwifery Login to register births online eBirths Contact Person: Alana Baird. Phone (02) 90356545. Email: alana_baird@agd.nsw.gov.au. Obtaining forms for parents to register their baby’s birth “Birth Registration Statement” - Fax request through to (02) 9699 5319. Mark attention “The Stores Officer”
QLD - To obtain Birth notification and registration forms phone 1300 366 430. Fax (07) 3247 5719. Mailing address PO Box 15188, City East, Qld 4002. Birth registration application to be given to mother can be downloaded from www.justice.qld.gov.au
SA - To obtain notification of birth cards and forms to distribute to parents - send a formal request in writing to Births, Deaths and Marriages GPO Box 1351 Adelaide SA 5001. For further information Phone 131 882
TAS - No online facility to register births. To obtain "Notice of Birth" and forms for parents to register the baby's birth - write to the Registrar requesting the forms. It is advisable to include a copy of your registration with the letter as proof. Postal address: Registry of Births, Deaths and Marriages GPO Box 198, Hobart TAS 7001. Phone 1300 135 513. You can contact the registrar for more information - kerri.lawrence@justice.tas.gov.au
VIC – No online facility to register births. To order “Birth Registration Statement” and forms for parents to register the baby’s birth Phone: 1300 369 367

Centrelink Forms

Orders are only accepted via email (not by phone or fax). The email address is telemarketing@centrelink.gov.au. When ordering please provide the following details:


You can order the following forms:

If you would like further information phone Toll on 1300 36 76 76. Toll produces Medicare's stationery).

Pregnancy Records

NSW New South Wales Health Department Antenatal Care Record. Order from Salmat Phone (02) 9311 9899

QLD Midwifery Notes -  a book put together by QLD health containing duplicate copies of progress notes, birth notification, pregnancy health record etc. It is designed for homebirth midwives. Midwifery notes are available from chiefnurse-office@health.qld.gov.au. Alternatively QLD have a Pregnancy Health Record. Order from Corporate Express Australia Ltd (CEAL). Orders to be faxed to (07) 3365 0899. Document "How to order pregnancy health record forms". PDF copy of QLD Pregnancy Health Record.

SA South Australian Pregnancy Record. Available from the SA Health Distribution Centre, Phone: (08) 8425 9204, Fax: (08) 8124 4655, Email: sahealthdc@health.sa.gov.au

VIC Victorian Maternity Record (VMR). Order from www.health.vic.gov.au/maternitycare/vmr_orderform.htm. PDF copy of the Victorian Maternity Record

WA Pregnancy Health Record. Order from www.kemh.health.wa.gov.au/services/mpowher/order.htm. PDF copy of the WA Pregnancy Health Record

Maternal and Perinatal data

NSW Data submitted on paper form must be completed and returned to NSW Department of Health within thirty (30) days of the baby being discharged. The Perinatal Data Collection forms can be obtained from Industrial Printing Co. by faxing or emailing the Order Form accompanied with your Purchase Order. Industrial Printing Co. Telephone: (02) 6352 3555 Facsimile: (02) 6352 2446 Email: print@ipc.com.au. NSW Health has developed a document called "Perinatal Data Collection (PDC) Reporting and Submission Requirements". Another helpful document is the NSW Perinatal Data Collection Manual – this includes the order form you need to purchase the NSW Health Perinatal Data Collection Forms.

QLD Obtain forms contact Data Collections Unit - Perinatal Data Collection. Phone (07) 3234 0814 or (07) 3234 1708. Mail address GPO Box 48, Brisbane QLD 4001

SA Obtain Supplementary Birth Record form from the Pregnancy Outcome Statistics Unit, Department of Health. Phone (08) 8226 6380. Email: pregnancy.stats@health.sa.gov.au

TAS Perinatal Data Collection (Clinical Data Services). Phone (03) 6233 3185 Fax (03) 6233 3550. Contact Peter Mansfield to order forms. Tasmania will be going electronic through a web based system. For the moment though midwives will need to use the paper form.

VIC Victorian Perinatal Data Collection Unit (Department of Health) - Forms can be ordered from VPDCU Phone: 1300 858 505, Fax: (03) 9096 2700, Email: perinatal.data@dhs.vic.gov.au. Request a user manual and paper version: Form A and Form B. To download the Victorian Perinatal Data Collection Manual.

Additional Reporting

VIC - Report births to the local Council where the mother lives within 48 hours of the birth, for Maternal and Child Health services. Forms can be ordered from trath@wfds.com.au. Contact details of the Municipalities can be found at the Maternal and Child Health Directory

Newborn Screening Cards

NSW - NSW Newborn Screening Programme. Phone (02) 9845 3659

QLD - Pathology Queensland (Newborn screen cards, parent and health professional information for neonatal screen). Phone (07) 3636 7263 or (07) 3636 7051. Email pathology_queensland@health.gld.gov.au. Mail address: Newborn screening section GPO Box 495 Brisbane Qld 4001

SA - South Australian Neonatal Screening Centre (Womens and Childrens Hospital) Phone (08) 8161 7396 Fax (08) 8161 7100 Email neonatalscreen@wch.sa.gov.au

TAS - South Australian Neonatal Screening Centre (Womens and Childrens Hospital) Phone (08) 8161 7396 Fax (08) 8161 7100 Email neonatalscreen@wch.sa.gov.au

VIC - Contact Robyn Forbes 8341 627 870

Page originally published 26th April 2011

Latest update 28th September 2012