Obtaining the required documentation and forms as a privately practicing midwife in Australia can be confusing. I have added this resource page to help you navigate through the various organisations to enable you to obtain the required documentation. Please let me know if the details are incorrect as the numbers and contact details change frequently. Thanks Jane.
NSW – Blue Book No formal process (it changes often). Currently phone Design, Publishing & Print Co-ordinator, Phone (02) 9391 9967
QLD - Red Book (Baby Personal Health Records). Midwives need to approach their local maternity hospital and ask for them. This is the only option at present according to QLD Health.
VIC – My Health and Development Record produced by the Department of Education and Early Childhood Development. To order phone 1300 791 423 (this is the Maternity and Child Health Unit of Department of Education and Early Childhood Development) or email firstname.lastname@example.org
SA - Blue Books can be obtained by faxing through a purchase order through to (08) 8124 4655. Item number of Blue Book is 76106754. Indicate quantity of books required. Ensure the purchase order has your business name and address (no deliveries to PO Boxes).
TAS - Child Health records can be obtained from any child health centre or Royal Hobart Hospital on request
NSW - Midwifery Login to register births online eBirths Contact Person: Alana Baird. Phone (02) 90356545. Email: email@example.com. Obtaining forms for parents to register their baby’s birth “Birth Registration Statement” - Fax request through to (02) 9699 5319. Mark attention “The Stores Officer”
QLD - To obtain Birth notification and registration forms phone 1300 366 430. Fax (07) 3247 5719. Mailing address PO Box 15188, City East, Qld 4002. Birth registration application to be given to mother can be downloaded from www.justice.qld.gov.au
SA - To obtain notification of birth cards and forms to distribute to parents - send a formal request in writing to Births, Deaths and Marriages GPO Box 1351 Adelaide SA 5001. For further information Phone 131 882
TAS - No online facility to register births. To obtain "Notice of Birth" and forms for parents to register the baby's birth - write to the Registrar requesting the forms. It is advisable to include a copy of your registration with the letter as proof. Postal address: Registry of Births, Deaths and Marriages GPO Box 198, Hobart TAS 7001. Phone 1300 135 513. You can contact the registrar for more information - firstname.lastname@example.org
VIC – No online facility to register births. To order “Birth Registration Statement” and forms for parents to register the baby’s birth Phone: 1300 369 367
Orders are only accepted via email (not by phone or fax). The email address is email@example.com. When ordering please provide the following details:
You can order the following forms:
If you would like further information phone Toll on 1300 36 76 76. Toll produces Medicare's stationery).
NSW New South Wales Health Department Antenatal Care Record. Order from Salmat Phone (02) 9311 9899
QLD Midwifery Notes - a book put together by QLD health containing duplicate copies of progress notes, birth notification, pregnancy health record etc. It is designed for homebirth midwives. Midwifery notes are available from firstname.lastname@example.org. Alternatively QLD have a Pregnancy Health Record. Order from Corporate Express Australia Ltd (CEAL). Orders to be faxed to (07) 3365 0899. Document "How to order pregnancy health record forms". PDF copy of QLD Pregnancy Health Record.
SA South Australian Pregnancy Record. Available from the SA Health Distribution Centre, Phone: (08) 8425 9204, Fax: (08) 8124 4655, Email: email@example.com
VIC Victorian Maternity Record (VMR). Order from www.health.vic.gov.au/maternitycare/vmr_orderform.htm. PDF copy of the Victorian Maternity Record
WA Pregnancy Health Record. Order from www.kemh.health.wa.gov.au/services/mpowher/order.htm. PDF copy of the WA Pregnancy Health Record
NSW Data submitted on paper form must be completed and returned to NSW Department of Health within thirty (30) days of the baby being discharged. The Perinatal Data Collection forms can be obtained from Industrial Printing Co. by faxing or emailing the Order Form accompanied with your Purchase Order. Industrial Printing Co. Telephone: (02) 6352 3555 Facsimile: (02) 6352 2446 Email: firstname.lastname@example.org. NSW Health has developed a document called "Perinatal Data Collection (PDC) Reporting and Submission Requirements". Another helpful document is the NSW Perinatal Data Collection Manual – this includes the order form you need to purchase the NSW Health Perinatal Data Collection Forms.
QLD Obtain forms contact Data Collections Unit - Perinatal Data Collection. Phone (07) 3234 0814 or (07) 3234 1708. Mail address GPO Box 48, Brisbane QLD 4001
SA Obtain Supplementary Birth Record form from the Pregnancy Outcome Statistics Unit, Department of Health. Phone (08) 8226 6380. Email: email@example.com
TAS Perinatal Data Collection (Clinical Data Services). Phone (03) 6233 3185 Fax (03) 6233 3550. Contact Peter Mansfield to order forms. Tasmania will be going electronic through a web based system. For the moment though midwives will need to use the paper form.
VIC Victorian Perinatal Data Collection Unit (Department of Health) - Forms can be ordered from VPDCU Phone: 1300 858 505, Fax: (03) 9096 2700, Email: firstname.lastname@example.org. Request a user manual and paper version: Form A and Form B. To download the Victorian Perinatal Data Collection Manual.
VIC - Report births to the local Council where the mother lives within 48 hours of the birth, for Maternal and Child Health services. Forms can be ordered from email@example.com. Contact details of the Municipalities can be found at the Maternal and Child Health Directory
NSW - NSW Newborn Screening Programme. Phone (02) 9845 3659
QLD - Pathology Queensland (Newborn screen cards, parent and health professional information for neonatal screen). Phone (07) 3636 7263 or (07) 3636 7051. Email firstname.lastname@example.org. Mail address: Newborn screening section GPO Box 495 Brisbane Qld 4001
SA - South Australian Neonatal Screening Centre (Womens and Childrens Hospital) Phone (08) 8161 7396 Fax (08) 8161 7100 Email email@example.com
TAS - South Australian Neonatal Screening Centre (Womens and Childrens Hospital) Phone (08) 8161 7396 Fax (08) 8161 7100 Email firstname.lastname@example.org
VIC - Contact Robyn Forbes 8341 627 870
Page originally published 26th April 2011
Latest update 11th April 2015
17 comment(s) on this page. Add your own comment below.
Thanks for your time in putting this together Jane.
Just one picky question...why do you have an apostrophe in Birth's and none on Deaths and Marriages? The latter two are correct. Birth's is not.
Great idea Jane. Should be very useful now that there is an Australia wide registration working interstate will be more attractive for some.
aarrggg...ringing for blue books in NSW...guy who normally handles the orders is away and no one knows what to do...cause I'm not part of a hospital...this is so frustrating...why can't there just be an easy standard way of doing things...ARG...and I've ordered from there before...but does that make it easier...NOPE...this time...I'm going to order a truck load so I don't have to deal with them too often!!!! Oh and the centrelink number for NSW is not working either...can my day get anymore frustrating!
How about a birth register? I've had a couple of people recommend a UK one but it's out of print currently. I'd love to keep one from the beginning of my practice.
Thanks for this very comprehensive list, Jane. One link appears not to be working...Document "How to order pregnancy health record forms".(in Queensland section)
Cheers, Alison Reid
Thanks for this very useful resource Jane. The phone number for QLD baby personal health records (red books) is not right. I got a call redirection service! Cheers
Hi Alison and Samantha - we are going to try to track down the new contact phone number. We will post it up as soon as we have it.
I have just checked the details for ordering Centrelink forms. These details have been updated as of today 21st September 2012. Orders can only be placed via email.
Hi Samantha - we finally have an answer from QLD Health the baby health records need to be obtained from local maternity hospitals. The person we contacted said that their should not be any problems for midwives obtaining the books.
Hi there I've just come from overseas and was wondering where I can get a red health record book for my child. Thanks
The Births, Deaths and Marriages toll free contact phone number for Qld. is 1 300 366 430 (NOT 1 800 .....) as above
Hi Catherine - there are a couple of resources for WA above. However I do acknowledge the rest of the links are missing. I had to do a lot of research to create this page and I had to rely on other midwives. Unfortunately at the time I was unable to source the information you are after. If there is anyone out there that can email me any further resources - I would really appreciate it. My email is email@example.com
Hi Jane great resource for many. Just letting you know, the Child Health Record in Victoria is now Green. Not Blue any more. Also, not sure if everyone knows, the centrelink forms change over on the 1st April, so if midwives have old forms these need to be discarded and new forms used. Cheers.
Hi Penelope - Thanks for the update. I have updated the information as best as I can find it online. This is difficult information to keep accurate.